Port Eliot Festival

St. Germans, Cornwall Thursday 26th - Sunday 29th July

This is a magical and extremely versatile festival with something for everyone to enjoy. Set in the stunning scenery of the Port Eliot estate, Port Eliot is indeed one of the most beautiful places in the country to visit.

 

We’re looking for some wonderful volunteers to help us keep things running smoothly before, during and after the festival. Stewarding and litter picking are great ways to enjoy the festival for free while also being part of something we think is really special. Help is needed with giving general information on the site/festival, wristband exchange, helping with car parking, roaming the campsites, stewarding venues and of course litter picking.

Perks of volunteering

Can I help?

Venue

  • Being part of and supporting this unique festival
  • Free access to the festival site
  • Free camping and facilities in crew campsite.
  • Free parking
  • Opportunity to meet new people and learn new skills.

As a minimum requirement, you will need to be available to work Friday, Saturday and Sunday, however the majority of roles cover 4 days (Thursday to Sunday or Friday to Monday). The amount of hours and number of shifts will vary depending on which team you apply for. For full details of opportunities, please see the team descriptions below.

St Germans, Cornwall. The festival site engulfs the estate right down from the house itself and along the banks of the estuary on the river Tiddy. The many woodland areas and intricate  pathways create a  maze of intimate and diverse venues that flow out into the open campsites.

Apply to volunteer

£££ Deposit payment required. See below for more details.

Volunteer team descriptions 2018

To ensure everyone gets a fair deal we have altered the amount of shifts and hours involved for each volunteer team in 2018. In each of the following areas, the team will be supervised by at least one manager from the festival team and/or the Wicked Events team. Team descriptions below, in order of team size.

 

Gates Team (including wristband exchange):

Approximate number of volunteers: 76

Total number of hours work involved: 17.5hrs split between 4 shifts

Working on this team will involve working a shift each day, Thursday to Sunday.

Areas covered include: Main gate and other various pedestrian and vehicle gates around the site.

Job role: Issuing wristbands and checking wristbands and vehicle passes for access.

 

Campsites Team:

Approximate number of volunteers: 72

Total number of hours work involved: 17.5hrs split between 4 shifts

Working on this team will involve working a shift each day, either Thursday to Sunday or Friday to Monday.

Areas covered include: general campsite, campsite hub, crew campsite, accessible campsite and live-in vehicles campsite.

Job role: Patrolling campsites, keeping fire lanes clear, assisting customers in the accessible camping area carry equipment, directing live-in vehicles into bays, working in the campsite hub.

 

Venues Team:

Approximate number of volunteers: 48

Total number of hours work involved: either 18hrs or 21hrs (depending on shift pattern) split between 3 shifts.

Working on this team will involve working a shift each day, Friday to Sunday. This team covers the venues for afternoons and evenings.

Areas covered include various venues and entertainment areas.

Job role: Assisting the venue manager, controlling access to venue, looking after audience safety and reporting any hazards or incidents. Some venues will need help with setting up and tidying away equipment. Patrolling the area around a venue or along the riverbank.

 

Car Parks Team:

Approximate number of volunteers: 32

Total number of hours work involved: 17.5hrs split between 4 shifts

Working on this team will involve working a shift each day, Thursday to Sunday.

Areas covered include: main car park, production car park and accessible car park.

Job role: Managing and directing traffic to its relevant parking area and controlling parking bays.

 

Litter Picking Team:

Approximate number of volunteers: 32

Total number of hours work involved: 17.5hrs split between 4 shifts

Working on this team will involve working a shift each day, either Thursday to Sunday or Friday to Monday.

Areas covered include: all areas of the site.

Job role: Assisting the waste management company by litter picking around the site and monitoring levels of rubbish building up in bins and reporting for collection.

 

Pre/Post Festival Team:

Approximate number of volunteers: 28

Total number of hours work involved: 28.5hrs split between 4 shifts

Working on this team will involve working a shift each day, either Monday to Thursday or Monday to Wednesday and the following Monday.

Areas covered include: Car parks and campsites.

Job role: Directing arrivals early in the week, mainly deliveries and crew. Thursday morning covering the campsites until the main campsite team begin or Monday morning helping with the site egress.

 

Mornings Team:

Approximate number of volunteers: 14

Total number of hours work involved: 19.5hrs split between 4 shifts.

Working on this team will involve working a shift each day, Friday to Sunday.

Areas covered include: Friday to Sunday - various venues and entertainment areas. Monday - car parks, campsites or gates.

Job role: Friday to Sunday - Assisting the venue manager with setting up each morning, controlling access to venue, looking after audience safety and reporting any hazards or incidents. Patrolling the area around a venue or along the riverbank. Monday - Assisting with site egress.

 

Volunteers HQ/Office Team:

Approximate number of volunteers: 8

Total number of hours work involved: 17.5hrs split between 4 shifts

Working on this team will involve working a shift each day, Thursday to Sunday.

Job role: Working in the volunteers tent in crew campsite. Issuing radios, hi-viz, torches and other equipment. Restocking and maintaining the refreshments area. Basic administrative tasks including helping with volunteer registration, maintaining shift attendance, radio issuing logs, taking messages and passing on to the relevant person.

Volunteer deposit scheme

All volunteers will be required to pay a deposit which will be refunded after the festival. New for this year, there will be no booking fee, so as long as you complete your volunteer shifts, you will receive your full deposit back.

 

Two tier deposit amounts:

For anyone who volunteered at Port Eliot in 2017, or who has completed at least  one other volunteer placement with Wicked Events within the last 3 years, the deposit amount is £50.

If you have not volunteered with Wicked Events in the past 3 years, or at Port Eliot in 2017, then the deposit amount is £180.

 

How the deposit scheme works

  1. Fill in the volunteer application form.
  2. Once you submit your application form, you will be redirected to our deposit payment service (Stripe) which will have already selected the correct deposit amount and populated some of your details based on your application responses.
  3. Complete the payment form.
  4. You will receive two e-receipts to your email address. One for the application and a second for the deposit payment.
  5. Once you have completed your volunteering on site, a refund will be issued back to the account you paid from. If your banking details change before a refund is issued, please let us know so we can ensure there is no delay in getting the deposit payment back to you. Please note refunds can take up to 10 days to appear on your statement from the date they are issued.
  6. The deposit has to be paid using the stripe on line payment service and at the same time as the application is submitted.

 

What happens if I am not accepted onto the team?

If for any reason we decline your application to join the Port Eliot volunteers team, a full refund will be issued and the transaction will appear on your statement within 10 days of issue.

 

What happens if I need to cancel my place on the team?

If you need to cancel, you must inform us via email as soon as possible. Refunds will be issued as follows:

  • Cancellation within 14 days of submitting your application and deposit payment - A full deposit refund will be issued.
  • Cancellation after 14 days of submitting application but before Wednesday 20th June 2018 - Your deposit will be refunded less £20 administration fee. (i.e. £30 or £150.)
  • Cancellation after Wednesday 20th June 2018 but before Friday 20th July 2018- Your deposit will be refunded less £50 cancellation fee. (i.e. £0 or £130.)
  • Cancellation after Friday 20th July 2018 or if you do not attend the festival and have not informed us, or do not complete your volunteer shifts, or breach any of our terms of engagement (see application form) - You will lose your entire deposit payment.

 

What happens if I need to cancel due to medical reasons?

Each cancellation will be assessed on an individual basis. If you need to cancel your volunteer place due to medical reasons, a full refund will be issued subject to you providing a letter from a medical practitioner.

 

I would like to volunteer at another festival that requires a deposit payment, do I need to pay twice?

The only other festival Wicked Events work with that require a deposit payment is End of the Road Festival. If you would like to volunteer at both Port Eliot Festival and End of the Road Festival, you will only need to pay one deposits. Please contact us before completing any application forms, who will be able to explain how you need to proceed.

 

If you have any queries about the volunteer deposit scheme, please email james@wickedevents.co.uk

£££ Deposit payment required. See above for more details.